ETHICS OF AI USE
ETHICS OF AI USE
Ethical principles concerning the use of artificial intelligence in the University of Warsaw Press
I. General principles
1. The UWP recognises that artificial intelligence (AI) can provide support in creative and editorial processes, but that responsibility for the final content lies with humans.
2. AI tools should only be used to improve language, text readability and for data analysis, but must not replace the creative process or be considered authors.
3. Any use of AI technology in the process of creating, editing or reviewing a paper must be explicitly declared to ensure transparency and compliance with the UWP’s ethics policy.
II. Rules for authors
1. Authors are required to disclose any use of AI tools in the creation of their work. A statement of such use must be placed before the bibliography(s) in:
The statement should include the name of the AI tool used and a description of the purpose, scope and manner of its use in the creation of the work in question.
2. AI may be used to improve the language and readability of the text, but must not replace key creative processes such as formulating scientific conclusions, developing insights or generating research results.
3. Authors are entirely responsible for the accuracy of the data presented, the integrity and originality of the content of their work. AI technology may not be considered an author, co-author or quoted as a source.
4. Any images, figures or graphics generated using AI must be reported to the publisher and are subject to review in accordance with the UWP’s ethical principles. In cases where AI has been used to process image data, this must be clearly described in the study methodology.
III. Rules for reviewers
1. Reviewers must not use AI tools to analyse the manuscript or to create the content of the review, as this may lead to breaches of confidentiality and erroneous or biased assessments.
2. Each manuscript is treated as a confidential document. Submitting it to AI tools, even to correct the language, is prohibited.
3. Reviewers are responsible for the accuracy and thoroughness of their reviews. Critical thinking and original evaluation of scientific work are tasks that can only be performed by humans.
IV. Rules for editors
1. Editors and journal editorial boards are not allowed to use AI tools to evaluate submitted papers, as this evaluation requires critical thinking and insightful analysis that is beyond the capabilities of artificial intelligence.
2. All manuscripts and correspondence regarding publication must be treated as confidential. Submitting, with the author’s permission, a manuscript to AI tools to improve the language is acceptable as no new content is generated in this process.
3. Editors are responsible for the final shape of the editorial process and must ensure that no part of the manuscript is processed by AI without proper author consent and disclosure.
Transparency in the use of AI, protection of confidentiality and accountability for the content of papers are key principles that must be adhered to at every stage of the publishing process.
The UW Press works in accordance with the recommendations of the Association of University Publishers, of which we are a member: https://ebibojs.pl/index.php/ebib/article/view/911
We also recommend that you read the guidelines set out in Resolution 98 of the University Council for Education on the use of artificial intelligence tools: https://dokumenty.uw.edu.pl/dziennik/DURK/Lists/Dziennik/Attachments/134/DURK.2023.98.UURK.98.pdf
